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or press . to add special characters to the fax telephone number and follow the voice prompts. 8 The display shows the number of fax messages printed. 9 Press ® to end this session. After you end the session, CallPilot prints the fax messages on the preset fax machine. For information about changing the preset fax machine, refer to “To assign a preset fax machine” on page 11. CallPilot Fax User Guide 14 CallPilot Fax User Guide To print an individual fax message Use this procedure if you want to print an individual fax message. 1 Press .·°.. Follow the voice prompts or the display button options on your telephone to open your mailbox. 2 If you use the CallPilot interface: • Press ‡‡ to open the Print Command menu • Go to step 3 If you use the Norstar Voice Mail interface: • Press fl until you locate the fax you want to print • Go to step 3 2 3$0&.222333! #* 3 Wait until the prompt announces the Fax ID number, and then press . to print the fax message. 4 Press or . to print on the preset fax machine or press # or ¤ if you want to specify another fax machine to print the message on, and then enter the number of the fax machine. ! + 5 The display shows the message is printed. 6 Press ® to end this session. After you end the session, CallPilot prints the fax messages on the fax machine you specified. P0941753 02 CallPilot Fax User Guide 15 To print fax messages from a fax telephone 1 From a fax machine telephone, call into a line that is answered by the Automated Attendant. 2 Press ••,or in the UK press°°, to access your mailbox while the Automated Attendant Greeting plays. 3 Log on to your mailbox: • If you use the Norstar Voice Mail interface, enter your mailbox number and password and press . • If you use the CallPilot interface, enter your mailbox number and press ., then enter your password and press . 4 Send the fax message to print: • If you use the Norstar Voice Mail interface, press . to print your fax messages • If you use the CallPilot interface, press ‡‡ to print your fax messages 5 If you have new and saved fax messages, you can print either all new or saved fax messages: • press . to print all new fax messages • press¤to print all saved fax messages. Step 5 is bypassed if you have only new fax messages or only saved fax messages. 6 Press ‹ to use the Manual option to print the new fax messages. 7 Press START/SEND on the fax machine. 8 Replace the fax machine telephone handset. The session ends when all the faxes are printed. CallPilot prints the fax message on the assigned fax machine. CallPilot Fax User Guide 16 CallPilot Fax User Guide Fax cover page A fax cover page prints with each fax message you print using the Preset and Other feature. The fax cover page shows: • the date and time the fax prints • the name and telephone number of the mailbox owner • the destination fax number • the Fax ID number (if you print a single fax message) • the number of pages to follow Note: A fax cover sheet is not added if you print a fax from a fax telephone. P0941753 02 CallPilot Fax User Guide 17 Sending fax messages To send the fax message to a personal mailbox you must call from a fax machine telephone. You can include a voice introduction to a fax message you send to a personal mailbox. The voice introduction must be at least three seconds long. The system times out after five seconds of silence. To send a fax message to a personal mailbox 1 Place the document that you want to send in the fax machine. 2 From the fax machine telephone dial the CallPilot telephone number of the person you want to send a fax to. 3 Wait for the mailbox greeting or let the CallPilot operator transfer you to the mailbox to leave a fax message. If the person you are calling answers their telephone, tell them to transfer you to their mailbox so you can send a fax. 4 After the mailbox greeting plays, wait for a beep and record an introduction for the fax message. Do not hang up the telephone. 5 Press START/SEND on the fax machine. 6 Replace the fax machine telephone handset. The session ends when the transmission is complete. CallPilot Fax User Guide 18 CallPilot Fax User Guide Forwarding fax messages You can forward a fax message that you have received to another mailbox and add a voice introduction. If you record a voice message if must be longer than three seconds. The system times out after five seconds of silence. The message appears as a fax message in the recipient’s mailbox. If you cannot forward a fax message, ask your System Administrator if your mailbox is set up to allow you to forward fax messages. You can send the same fax message to more than one person, but not to a Group List. For information on forwarding a fax message to an external number, refer to “To forward a fax message to a mailbox - Norstar Voice Mail” on page 19. When you forward a fax message, a new cover page is added to the original fax message, becoming part of the new message. If the fax message already has a CallPilot-generated f...
Questo manuale è adatto anche per i modelli :Fax - CallPilot P0941753 02 (429.77 kb)