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The next time you connect, Inbox downloads the complete messages you have marked for retrieval and sends the messages you have composed. Microsoft® Pocket Outlook When you connect to your e-mail server or synchronize with your desktop computer, by default, you will receive messages from the last five days only, the first 100 lines of each new messages, and file attachments of less than 100KB in size. The original messages remain on the e-mail server or your desktop computer. You can mark the messages that you want to retrieve in full during your next synchronization or e-mail server connection. In the message list, tap and hold the message that you want to retrieve. On the pop-up menu, tap Mark for Download. The icons in the Inbox message list give you visual indications of message status. You can specify your downloading preferences when you set up the service or select your synchronization options. You can change them at any time. • Change options for Inbox synchronization using ActiveSync options. For more information, see ActiveSync Help on your desktop computer. • Change options for direct e-mail server connections in Inbox on your device. Tap Tools then Options. On the Service tab, tap the service that you wish to change. Tap and hold the service and select Delete to remove a service. 5-14 Chapter 5 Reading messages in Inbox The messages you receive appear in your Inbox folder. By default, the most recently received messages appear on top of the list. Unread messages appear in boldface. Tap to connect, and to send/receive e-mail Tap to connect to the selected service Tap to select the service, and the folder that you wish to display Tap to select the sort order for the messages Tap and hold to display a pop-up menu of actions Tap an e-mail message from your Inbox to display it. Tap to return to the message list Tap to delete this message Tap to reply to or forward this message Tap to view the next message Tap to view the previous message Microsoft® Pocket Outlook Composing messages To compose a message: 1. Tap New to display a blank e-mail screen. Enter the e-mail address here Tap to show or hide the complete message header Type your text here 2. In the To field, enter the e-mail address of your recipient. You may either type the e-mail address or select a name from the Contacts list by tapping “To”. If you wish to send a copy of your e-mail to other recipients, use the stylus pen to scroll up to display the Cc: and Bcc: lines in the message header. The addresses in the To: and Cc: can be viewed by all recipients. The addresses in the Bcc: are hidden from the recipients. Tap to send the message 5-16 Chapter 5 To address your e-mail to several recipients, type the e-mail addresses separated by a semicolon. A semicolon is automatically added between e-mail addresses if you select from your Contacts list. All the names in the Contacts list with e-mail addresses appear in the e-mail address book. 3. Compose your message then tap Send. Using preset messages To enter preset or frequently used messages, tap Menu then My Text from the command bar and select your desired message. Editing or adding preset messages To edit or add preset messages: 1. Tap Menu from the command bar to display the menu. 2. Tap My Text to display a list of preset messages then tap Edit My Text Messages. 3. Select a message to change. or Select a blank line from the bottom of the list, then type your customized message. 4. Tap OK when done. Microsoft® Pocket Outlook Saving composed messages If you are working offline, the message is moved to the Outbox folder and will be sent the next time you connect. If you do not wish to send the message immediately, tap OK after composing the message to save it to the Drafts folder. When you are ready to send the message, open the Drafts folder and tap the message. Tap Send to send the message. Managing e-mail messages and folders The behavior of the folders you create depends on whether you are using ActiveSync, SMS, POP3, or IMAP4. • If you use ActiveSync, e-mail messages in the Inbox folder in Outlook will automatically be sunchronized with your device. The folders you create and the messages you move will then be mirrored on the server. For example, if you move two messages from the Inbox folder to a folder named Family, and you have designated Family for synchronization, the server creates a copy of the Family folder and copies the messages into that folder. You can then read messages while away from your desktop computer. • If you use SMS, messages are stored in the Inbox folder. • If you use POP3 and you move e-mail messages to a folder you created, the link is broken between the messages on the device and their copies on the mail server. The next time you connect, the mail server will see that the messages are missing from the device Inbox and delete them from the server. This prevents you from having duplicate copies of a message, but it also means that you will no longer have access to m...
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